Popcorn Return Policies & Account Settlement
DUE TO COVID-19, THERE WILL BE NO POPCORN RETURNS IN 2020.
We fully intend for Returns to continue in future years. Below is a description of what returns would typically look like.
There is one return day the weekend prior to your unit’s final order for units to return full cases of popcorn that were over ordered. We encourage units to utilize the popcorn swap days with other unit kernels to swap out product they don’t need for product they do, and to make full cases to return. Do NOT put stickers, tape, or anything detailing pricing on the product or it may not be accepted for return. Damaged product will not be accepted.
Only Full Cases: Only a full case with the correct number of containers (bags/18 pack box) can be returned. A case where the cardboard case box has been opened CAN be returned as long as the opened case has the correct amount of like product items within.
No Returns on Chocolate Product: Chocolate products may not be returned. This includes “Chocolate Lovers” tin, and “Chocolaty Caramel Crunch”. These items are extremely sensitive to high temperatures and must be transported and stored properly.
Please schedule a drop-off time using one of the buttons above.
Transfers of Product to Other Units
Popcorn transfers are when one unit transfers product to another unit who is willing to accept that product. Both units’ accounts are then updated to reflect this. Transfers will be by container total. For example, 1 case of Unbelievable Butter has 6 Containers.
The unit that is GIVING the product to another unit is responsible for filling out and submitting either the Online Transfer (preferred) or the TRANSFER SLIP paperwork to ensure accounts are updated properly. You will need: -Your Unit # and District -Receivers Unit # and District -Name & Signature from the receiver.
Once submitted, both parties will be notified prior to any updates are made in the system. We will assume the transfer is correct unless we hear back from you.
TRANSFER NIGHTS (A TIME FOR UNIT KERNELS TO MEET EACH OTHER)
Tuesday, Oct. 6th 4:30-6pm @ the Ohio Warehouse
Thursday, Oct. 8th 6:30-8pm @ Kentucky Roundtable in Erlanger (Erlanger Public Library)
*ONLINE TRANSFERS – Transfers can also be completed online within the popcorn system. To initiate a transfer, go to Popcorn Orders on your Unit Dashboard page. Click View next to the Popcorn Order you placed that contains the inventory to be transferred. Click the “Transfer Inventory” button to start a new transfer. Select the unit number you are transferring the popcorn to. Enter in the number of cases and/or containers to be transferred and Submit the Transfer. Once submitted, the other unit kernel will be notified via email that a transfer has been issued and must approve it in the Transfer/Returns area.
You may also submit a 3-part carbon copy TRANSFER SLIP. The unit that is GIVING the product to another unit is responsible for filling out and submitting the TRANSFER SLIP paperwork to ensure accounts are updated properly. Fill in the relevant details: -Both Units #’s, Names, & Signatures.
Each unit keeps one copy and one is submitted to council. Once submitted, please allow 48 hours for any updates in the system.
Dan Beard Council allows you to return 10% of your Initial Order free and clear. After this allowance, there is a 10% restocking fee based on the remaining product cost returned. Example: A unit orders $1,500 of product for their initial order. 10% of $1,500 is $150. They have a $150 allowance that they can return. If they return $200 of popcorn, there will be a 10% restocking fee on the $50 remaining after the allowance. The total restocking fee in this case would be $5 ($50 x 10%). Remember to use leftover product from your Initial Order to fill orders from your Take Order sales before making your Final Order.
Only returns of full cases, of like product, will be accepted. Please remember that the Dan Beard Council is unable to return any popcorn to Trail’s End and therefore any excess that remains unsold has a direct, negative effect on all units and youth.
Account Settlements Payments:
Units are expected to carefully manage their inventory and finances so they are able to pay for their product in a timely manner and should expect their Scouts and parents to do likewise. You may settle your account with: CASH, CHECK, or CREDIT CARD* (cc fees apply).
Late fees will be assessed if received on or after the dates below for settlements received after the final due date.
December 2, 2020 2% late fee
December 9, 2020 4% late fee
December 16, 2020 6% late fee
December 31, 2020 8% late fee
The unit’s prizes will be approved only when the unit has settled their account.
*We can take credit card payments, but all credit card payments will incur a 3% processing fee.