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Written by Administrator Tuesday, 01 October 2013 21:00
|The Charter Renewal Process|
|Attend Charter Renewal Training|
|Conduct Charter Renewal Planning Meeting|
|Conduct a Unit Inventory|
|Update Online Charter|
|Prepare the Packet|
|Turn It In|
5. Update Online Charter with New Unit data (Start on 10/15/13)
Find the printed Unit Roster that was provided in the Charter packet. On the front page there will be a sticker with an access code. You will need the code to do Online Charter Renewal.
Go to: www.danbeard.org/charter and click on “Internet Charter Renewal”
Login to the system as a new user. Use the access code that is on the Unit Roster.
Enter the 4 digit unit number.
o Cub Packs, place a 3 in front of the pack number. For example Pack 177 should read 3177.
o Troops place a 0 in front of the troop number. For example Troop 177 should read 0177.
o Venture Crews place a 6 in front of the Crew number. For example Crew 177 should read 6177.
The software will walk you through step by step. In the interest of saving paper, we will not rewrite the steps here. If you have questions during this process, you can always exit the program and come back later. Log in as a “Returning User” in order to keep the system moving smoothly.o The system will ask whether to UPLOAD data from approved unit management software like Packmaster and ScoutTrack or DOWNLOAD info from Scoutnet. It is recommended that you DOWNLOAD information from Scoutnet. Only if you have proof that ALL adults on the printed roster have current youth protection training and your unit software has the exact matching names as printed unit roster for all current members then UPLOAD the roster. This is the ONLY time it might be advantageous to upload.
When you think you are complete, print out a draft copy to review with the Committee Chair and Unit Leader. The key points you are looking for are:o Correct adults in key leadership positionso All youth that are part of the unit are on the roster and those not returning are removed. Sign back into My Scouting, go to Internet Charter Renewal, and log in as a returning user.
Make the changes that were requested by Committee Chair and Unit Leader. When you have completed the process – “SUBMIT” the charter. This locks in the names and roles.
Print out 2 copies of the final Charter Renewal. This will allow you to keep a copy in case something happens to original. These are the copies that the Executive Officer and Unit Leader must sign. The sheet that lists the Charter Organization name will have places for two signatures.
Save the charter as a .pdf adobe file. Select a name and save this file just in case the hard copies gets lost, you will not have to go back into the system to reprint it again.
You may log out of the system as you are done for this year. No more changes can be made in the online system without major work. (If you need to make additional changes the entire process will need to be reset and started from scratch. Please contact your District Professional to determine the best next steps)